Privacy Policy
How HostingOcean Solutions collects, uses, and protects your personal data.
Last updated: April 2026
1. Who We Are
HostingOcean Solutions is the software development division of HostingOcean, a UK-registered technology company. For privacy enquiries, contact us at info@solutions.hostingocean.co.uk.
2. What Data We Collect
We may collect the following personal data when you use our website or contact us:
- Name and email address (when you submit an enquiry or quote request)
- Company name and role (optional, provided voluntarily)
- Project details (provided in contact or quote forms)
- IP address and browser information (via server logs and analytics)
- Cookie identifiers (see Section 6)
3. How We Use Your Data
We use your personal data to respond to enquiries, provide project proposals, fulfil contractual obligations, and improve our services through aggregated analytics. We do not sell, rent, or share your personal data with third parties for marketing purposes.
4. Legal Basis for Processing
Under UK GDPR, we process your data on the bases of legitimate interests (responding to enquiries), contract performance (project engagements), and consent (where you have opted in to communications).
5. Data Retention
Enquiry data is retained for up to 24 months. Client project data is retained for the duration of the engagement plus six years (UK tax compliance). You may request deletion at any time where retention is not legally required.
6. Cookies
This website uses minimal cookies — primarily a theme preference cookie (dark/light mode) which contains no personal data. If we add analytics or marketing cookies in future, we will update this policy and obtain consent where required.
7. Your Rights
Under UK GDPR you have the right to access, correct, or delete your data; object to processing; withdraw consent; and lodge a complaint with the ICO (ico.org.uk). To exercise these rights, contact info@solutions.hostingocean.co.uk.
8. Data Security
We take appropriate technical and organisational measures to protect your personal data. Our infrastructure is hosted in UK/EU data centres and access is restricted to authorised personnel.
9. Third-Party Services
Our website may use third-party services (such as Google Fonts or hosting infrastructure). We only use services that comply with UK/EU data protection standards.
10. Changes to This Policy
We may update this Privacy Policy from time to time. Material changes will be noted on this page with an updated date.
11. Contact
For any questions about this policy or your personal data, contact us at info@solutions.hostingocean.co.uk.